How to Hire a Dedicated Development Team [A Comprehensive Guide]

    Key Takeaways

  • When selecting a dedicated team to work on your project, you must consider your unique needs and the team’s specialized skills and expertise to ensure smooth teamwork and remarkable progress.
  • A dedicated team provides more benefits than your existing in-house team. Collaborating with a dedicated team helps you achieve exceptional results while focusing on core business goals.

Are you looking for a team that can help you meet your project requirements? Or are you unaware of the process to hire a dedicated development team?

If yes, then you are at the right place. This blog will cover the answers and solutions you are seeking to hire a dedicated team.

As a leading app development agency in the USA, with over 10 years of experience, we have hired more than 200 talented app developers for our team. We can guide you through the entire process of finding and hiring dedicated developers for your business. If you want to hire top dedicated developers team, we have a dedicated development team who can take your project to the next level.

In this blog, we will cover all the aspects of hiring a dedicated development team for your projects. Let’s have a look.

What is a Dedicated Development Team Model?

A dedicated development team model refers to a group of experts who are solely assigned to carry out a client’s project. This is not the same as the traditional outsourced models, this app or software development specialist is totally dedicated to the project. A variety of benefits along with a talent pool with diverse skills and experience is received with these dedicated teams.

Now, let’s discuss the necessary steps you need to take to hire a dedicated team.

How to Hire a Dedicated Software Development Team in 5 Easy Steps

Here are the five steps to follow for hiring skilled development team for your projects.

  1. Define Comprehensive Project Requirements

    In the first step, you need to define your project’s scope and technical requirements. You must collaborate with department heads and a dedicated project managers to gather insights and document these requirements thoroughly.

      Having clear project outlines will help you to:

    • Maintain smooth communication throughout the development process
    • Set realistic timelines and allocate suitable resources
    • Identify the right skill sets and select the most suitable professionals

    To initiate the process you must engage with key stakeholders, including department heads and project managers, to understand your enterprise’s needs and objectives.

    This approach will help you identify challenges and opportunities, setting the groundwork for a successful outsourcing development journey. The more comprehensive your project requirements, the smoother the collaboration with your dedicated core team, and the higher the chances of successful project delivery.

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  3. Contact Development Companies or Online Platforms to Search for Candidates

    Now that you have defined your project requirements, it’s time to reach out to reputable development agencies like Space-O Technologies or explore online platforms like Upwork that specialize in connecting businesses with skilled app and software developers team. This approach expands your talent pool and helps you find the right professionals for your projects.

    Make sure you discuss your project requirements with the development companies or review the profiles of candidates on online platforms. As you know, it’s important to communicate your specific requirements and desired skill sets to find a perfect fit for your development outsourcing team. This gives you the opportunity to shortlist candidates who align with your project objectives.

    By following this, your hiring process will be streamlined. Take sufficient time to assess candidates thoroughly, conduct research, and consider their cultural fit with your organization. This step is important in establishing a dedicated development team that will drive your project’s success.

  4. Evaluate Past Portfolio and Validate Client References and Testimonials

    After contacting development companies, you must evaluate their past portfolio and validate client references and testimonials. You must reach out to the dedicated team’s previous clients to gather insights into their performance and reliability. Getting positive testimonials from satisfied clients is a strong indicator of the team’s capabilities.

    Requesting client references allows you to hear directly about the experiences of other enterprises who have worked with the dedicated software development team. You need to learn about their strengths, communication style, and problem-solving approach. This information is valuable in choosing a dedicated team that aligns with your expectations.

    Carrying out this step will help you gain a clear understanding of their competence and trustworthiness. This step provides the assurance you need before making the final decision and ensures a confident and successful partnership.

  5. Conduct Interviews and Shortlist Potential Dedicated Development Team

    Personally interact with team members, assess their communication skills, and understand their problem-solving approach once you have evaluated past portfolios. Prepare a set of relevant questions tailored to your project’s requirements and openly communicate your objectives.

    During the interview, focus on understanding the team’s expertise and industry experience. Request examples of similar projects, the challenges they faced, and the solutions they applied. Observe their interest in your project and their responses to your questions.

    After the interviews, create a shortlist of the most promising development teams. Compare their strengths and weaknesses based on their interview performance. Evaluate their communication, technical skills, soft skills, and dedication to find the best match for your development needs.

  6. Hire Your Dedicated Team for Project Development

    Finalize the contractual agreements, and project timelines when you have shortlisted and interviewed the candidates. Ensure everyone is aligned with project expectations, deliverables, and specific milestones you wish to achieve.

    As you move forward, thoroughly review the contractual terms and conditions to ensure everything is well-defined and agreed upon by both parties. If needed, seek legal counsel to protect both parties’ interests.

    Once all the documentation is complete, start your project with the newly hired dedicated team. Foster open communication, and provide necessary resources, and support to ensure a successful collaboration.

    So far, we have covered all the steps that are necessary for you when you hire dedicated teams. Further, let’s have a look at how much cost or time it takes when hiring a dedicated development team.

How Much Does it Cost to Hire a Dedicated Development Team?

The cost to hire a dedicated development team range from $50,000 for a small team on a short-term project to $3,000,000 or more for a large team on a long-term, complex project.

RoleHourly RateNotes
Developers$20 – $150Depending on experience, location, specialization
Quality Assurance Specialists$15 – $50Depending on experience, complexity of testing
Designer$25 – $100Depending on expertise, complexity of design
Project Manager$40 – $120Depending on qualifications, complexity of project
Business Analysts$40 – $100Depending on experience, specific requirements

Project Size Estimates

Small Team (5-10 members, 3-6 months):$50,000 to $200,000
Medium Team (10-20 members, 6-12 months):$200,000 to $1,000,000
Large Team (20+ members, 12+ months):$1,000,000 to $3,000,000

However, the cost to hire a dedicated team is never fixed, this varies based on several factors. Those factors include the dedicated team’s location and project scope. When comparing offshore dedicated teams and onshore dedicated teams, offshore teams tend to be a more cost-effective option. The important thing you should consider is to have the right balance between budget and quality.

To know the exact cost, you need to get in touch with a reputable outsourcing agency like us. If you tell your requirements, we will provide you with a complete WBS so that you can get an idea of your budget. If you are looking to outsource your project and want to know the cost of app development, here is a detailed guide about app development cost that will help you with the complete bifurcation.

After considering the cost involved in hiring a dedicated team. If you want to have an idea about the structure of the team. Here is the general structure for a dedicated team.

General Structure of the Dedicated Development Team

Let’s have a look at the typical team structure of the dedicated development team.

Team MemberResponsibilities
Project ManagerOversees every aspect of the development process, including project goals, timeline management, and team coordination.
Business AnalystGathers and analyzes projects’ needs, converts them into workable plans, and bridges the gap between clients and dedicated app or software engineers.
Software DeveloperBased on the project requirements, codes and develops the software application, guaranteeing high-quality and scalable solutions.
Quality AssurancePerforms extensive testing to identify and rectify flaws in the software, delivering a bug-free and seamless user experience.
UI/UX DesignerCreates user interfaces that are intuitive and visually appealing, boosting the entire user experience and interface design.
DevOps EngineerManages the infrastructure, automates the deployment process, and ensures continuous integration and delivery.

Now that you have an idea about the professionals who are part of a dedicated development team and their responsibilities, you might wonder if an in-house team also includes similar professionals. Let’s provide you with clarity by highlighting the differences between a dedicated team and an in-house team.

Dedicated Development Team vs In-house Team: 7 Key Differences to Know

Let’s clarify the difference between dedicated teams and in-house teams. Here is the table that presents a clear idea about both teams.

FactorsDedicated Development TeamIn-house Development Team
LocationLocated remotely, often in another countryLocated within the company premises
OwnershipEmployees are of the outsourcing companyEmployees are direct employees of the company
ScalabilityEasier to scale up or down based on your project needsScaling demands hiring or managing the workforce.
Cost StructureCost based on project needs and durationFixed development costs involving salaries and benefits
Flexibility and FocusHighly flexible, focused solely on your projectDivided among various internal projects
Project AlignmentAligned with specific project needsAligned with long-term company objectives
Resource ManagementHandled by the outsourcing companyDirectly managed by the company

Now that we’ve learned about the difference between both in-house developers and outsourced teams, let’s explore the benefits of dedicated development teams that you might not be aware of.

6 Benefits of a Dedicated Development Team Model

Here are the six benefits to consider for a dedicated software team model.

  1. Delivers Superior Results Through Specialized Expertise

    A dedicated development team comes with in-depth knowledge and experience in specific technologies and domains. This advanced expertise allows them to effectively handle complex tasks and provide high-quality outputs.

    You do not have to worry about your project when adopting a dedicated development team since they work exclusively for your project. Their profound understanding of the latest industry trends and best practices support them to make informed decisions. This leads to optimized solutions and streamlined development processes.

  2. Maximizes Productivity with Agile Methodologies

    When choosing a dedicated team model for your project, the focus is entirely on their productivity and delivering the best outcome. During this process, you prioritize sticking to Agile principles that encourage constant development and feedback. This approach enables you to change requirements and ensures faster project delivery.

    Implementing Agile methodologies helps you build a collaborative and transparent culture. The dedicated team members effectively collaborate with your team. This approach boosts productivity by allowing for instant feedback and decision-making, resulting in an efficient development cycle.

  3. Adapts to Scaling Demands with Flexibility

    In the process of your project, you may be required to deal with changing requirements or increased workloads. The dedicated team model fosters the benefit of scaling the team’s size and provides relevant expertise as per evolving needs. This flexibility makes sure that you maintain utmost productivity.

    A dedicated team also offers the flexibility to merge and support your team when needed. This integration promotes a collaboration that helps in efficient knowledge transfer and accelerates the project pace. With the flexibility offered by the dedicated team model, it becomes easy for you to tackle project demands with excellence.

  4. Ensures Transparent Communication

    With an in-house development model, it’s a bit tough to fill the communication gaps. But considering the dedicated team model, you build an environment that encourages open and transparent communication. This builds a seamless interaction and ensures no challenges or misunderstandings in communication.

    Having transparent communication allows you to have effective problem-solving and proactive decision-making. This helps you to have regular updates and progress reports, which makes sure you have complete visibility into your project’s status.

  5. Builds Long-term Partnerships

    Long-term relationships are something that everyone prioritizes. When considering a dedicated team, you get access to professionals who are solely committed to working on your project. With this commitment, trust between your enterprise and the dedicated team is built.

    Having long-term relationships with dedicated team support in comprehending your enterprise value and providing you with tailored solutions to your unique needs. This ensures stability, consistency and a high level of synergy between your enterprise and the dedicated team which results in mutual growth.

  6. Mitigates Risk Associated with the Project

    As discussed earlier, the level of expertise and commitment the dedicated team possesses also helps in mitigating the risks associated with the project. The dedicated team and your enterprise work closely together to identify problems early on and find solutions.

    This proactive approach ensures smooth operations even when unexpected situations arise. By mitigating risks and creating a secure project development environment, this outsourcing model sets the stage for achieving superior results.

Now, you might think that even though the dedicated team model has benefits, it also comes with some challenges. Let’s discuss the challenges to provide you with a clear understanding.

3 Common Challenges While Hiring a Dedicated Development Team

Hiring a dedicated development team is not as easy as it seems. Here are the three common challenges for a dedicated team or outsourced team model.

  1. As dedicated teams are situated in different regions, this results in delays in resolving urgent issues and greatly impacts your project timelines. Coordinating meetings and ensuring real-time communication becomes a challenge to carry out.

    To resolve such challenges, what you need to do is establish clear communication protocols. Also, you must consider leveraging collaboration tools and project management platforms, which allow team members to access project-related updates.

  2. Unable to Manage Dependencies on External Partners

    In several projects, there are chances that your offshore dedicated team may collaborate with a third-party vendor or external development partners. This becomes difficult at times when coordinating tasks and timelines and may lead to face communication gaps.

    To manage this challenge effectively, you must constantly update your external party about the progress of the project. Make sure everyone is aligned with the project’s goals.

  3. Looking for a Dedicated Development Team?

    Contact us. We have dedicated development teams that can help you to build solutions as per your project requirements.

  4. Leads to Fixed Overhead Costs

    When it comes to dedicated teams, you commit to building an ongoing partnership. This results in having higher fixed expenses compared to hiring resources on a project-to-project basis. For long-term projects, it’s a benefit but when you are considering short-term projects, this can be a great concern.

    For addressing such challenges, particularly for smaller projects or those with fluctuating demands, you need to explore alternative engagement models. These models include on-demand development or outsourced team models.

In the above discussion, we have explored the benefits and challenges to hire dedicated development team. If you are still not clear about it, we have an FAQ section for you. Let’s have a look at it.

FAQs for Hiring a Dedicated Development Team

What factors should you consider when hiring a dedicated development team?

Here is a list of the factors you should consider when hiring a dedicated software development team.

  • Evaluate technical proficiency and skills.
  • Check for flexibility and adaptability to manage changing project requirements.
  • Review the team’s relevant project portfolio and experience.
  • Ensure efficient communication and collaboration using modern tools.
  • Look for a dedicated project team structure that is updated with the ongoing technology and trends.

Is signing an NDA necessary?

Yes, signing an NDA is necessary when hiring a dedicated software development team. This process ensures the protection of sensitive information and fosters a secure and trustworthy partnership during the development process.

Where can you find a dedicated development team?

Below are the three primary sources to find a dedicated development team.

  • Many agencies such as Space-O Technologies who specialize in providing dedicated development team services.
  • Online freelance platforms like Upwork, Freelance and Toptal allow you to hire a dedicated development team.
  • Seek recommendations from business partners and industry contacts who have experience with dedicated development teams.

Is a dedicated development team suitable for short-term projects?

Yes, a dedicated development team is also suitable for short-term projects. Dedicated teams can benefit short-term projects in a number of ways despite long-term projects. This team has the experience, expertise, and flexibility to handle time-sensitive projects effectively. They are fully focused on your project without being distracted from other ongoing tasks. This ensures the rapid progress of the project and quick deliverables.

Is it possible to hire a dedicated team on a trial basis?

Yes, it is possible, but it depends on the company and whether they are open to offering a trial before making a long-term commitment. Some companies do offer trial periods, which help you to evaluate their team’s performance and compatibility.

Ready to Hire Dedicated Software Development Team?

In this blog, you have learned about the process, benefits, and challenges of hiring a dedicated development team. Consider the steps highlighted to ensure seamless integration of talent and drive your project toward successful completion.

Selecting the appropriate dedicated development team is important for delivering high-quality results and ensuring efficient development processes. If you are looking to hire a dedicated development team, we provide an experienced team, which allows you to be stress-free about your projects. We also offer a flexible hiring model that includes a fixed price model and a full-time & part-time hiring model. Let’s connect and discuss your requirements.

Bhaval Patel

Written by

Bhaval Patel is a Director (Operations) at Space-O Technologies. He has 20+ years of experience helping startups and enterprises with custom software solutions to drive maximum results. Under his leadership, Space-O has won the 8th GESIA annual award for being the best mobile app development company. So far, he has validated more than 300 app ideas and successfully delivered 100 custom solutions using the technologies, such as Swift, Kotlin, React Native, Flutter, PHP, RoR, IoT, AI, NFC, AR/VR, Blockchain, NFT, and more.